How to Invite Users to Your Search Console Account

Google Search Console (GSC) is an essential tool for monitoring your website’s performance, tracking Click-Through-Rate, monitoring search traffic and search results and optimising your content. However, to make the most of it, you’ll need the right people with the right access to perform a thorough Audit and Strategy. 

In this guide, we’ll guide you on how to invite users to your GSC account and provide them with the appropriate level of access to ensure they can perform necessary tasks like audits and tool setups.

Understanding User Roles and Permissions

Before we dive into the process, it’s important to understand the different user roles in Google Search Console. These roles determine what users can do once they’ve been added.

• Owner: The most important role. Owners have full control over the property i.e. website, including the ability to add/ remove users and change settings.
  
• Full User: The best choice for your SEO team. Full users can access all data, perform tasks like submitting sitemaps, and configure tools (such as GA4 or Tag Manager).
  
• Restricted User: View-only access. They can view reports but cannot perform any actions.

For SEO audits and tool setups, we recommend granting Full User access. This ensures the team can access all necessary data and configure tools like Google Tag Manager and GA4 without limitations.

Step-by-Step Guide to Inviting Users

Now that you understand the roles, let’s walk through the steps to invite users to your Google Search Console account.

Step 1. Sign in to Google Search Console

Visit Google Search Console and log in using the Google account that owns the website property.

Step 2. Select the Property

Once logged in, select the correct property from the search bar on the left-hand corner.

Note: If you have multiple properties i.e. websites you will have to provide access to each property separately.

Step 3. Navigate to Settings

On the left-hand menu, scroll down and click on Settings.

Step 4. Access User & Permissions

Under the settings menu, click on Users and Permissions.

Step 5. Add User

Click the Add User button.

Step 6. Enter the User’s Email and Set Permissions

Type in the email address of the person you wish to invite. Select Full User access to ensure they can perform the required tasks.

Step 7. Save and Confirm

Click Add to confirm and grant the user access to your property.

Common Issues When Adding New Users on Search Console

While adding users is a straightforward process, there are a few common issues you might encounter:

• User Not Receiving Access: Double-check the email address is associated with a Google account and verify the correct property is selected for sharing access.
  
• Access Permissions Conflicts: If a user can’t access data or perform actions, ensure they’ve been granted the correct permissions, like Full User access for SEO-related tasks. Remember, only owners and full users can grant access to others. 

Sometimes users are denied permission if they have reached the maximum number of properties or if certain features are restricted. Check and adjust the user’s permissions as needed.

• Errors After Adding a User: Sometimes, a user does not receive the invitation email, in that case should check their spam or junk folder. And if a user is unable to access your GSC Account, they need to verify if they’re signed in with the correct Google Account.

Conclusion

Granting users the right access to your GSC account is crucial for leveraging its full potential. By following this guide, your SEO team will have the permissions they need to conduct thorough audits, set up essential tools like Google Tag Manager and GA4, and help you optimise your website’s performance.

Contact our team today and they will assist you with everything from SEO audits to configuring tracking tools.